Postponement, Cancellation, & Refund Policy

Postponement of Start Date

Postponement of a start date at the request of the College requires a written agreement signed by the student and the College. The agreement must set forth:

  • That the postponement is for the convenience of the College, and:
  • A deadline for the new start date, beyond which the start date will not be postponed.

The maximum period for a possible delay cannot exceed one year from the scheduled start date.  Reasons for a possible delay of a scheduled start may include but are not limited to (1) damage to the facility, (2) inadequate number of applicants, and (3) acts of nature unforeseeable. A list of alternatives includes but are not limited to temporarily operating from a different location.  If any refundable tuition and fees have been paid, a refund will be made within 30 days of the signed agreement.

If the course is not commenced, or the student fails to attend the new start date set forth in the agreement, the student will be entitled to an appropriate refund of prepaid tuition and fees within 30 days of the deadline of the new start date set forth in the agreement, determined in accordance with the College’s refund policy.

Refund Policy

The refund policy applies to all terminations for any reason, by either party, including student decision, expulsion, course or program cancellation, or College closure.

A. All monies paid by the applicant, less the application charge of $75 and charges paid to outside vendors, will be refunded within thirty (30) days in the following circumstances:; (i) if an applicant cancels in writing within three (3) business days of receipt of the application by a Platt College admissions representative; (ii) if the applicant is not accepted by the College; (iii) in the event the College discontinues a course/program during a period of time within which a student could have reasonably completed it, except that this provision shall not apply in the event that the College ceases operation; (iv) applicants who have not visited the College facility prior to enrollment will have the opportunity to withdraw without penalty within three (3) business days following a tour of the College facilities.

B. Cancellation of Classes. The College reserves the right to cancel a scheduled start date if the number of students enrolling is deemed insufficient. Such cancellation will be considered a rejection by the College and the student will be entitled to receive a complete refund of any amount paid.

C. An applicant requests cancellation in writing after the three (3) business day period but prior to commencement of education is entitled to a refund of all monies paid less the application charge of $75.

D. A student terminating within the first two days of education shall be entitled to a refund of one hundred percent of tuition/fees paid.

E. If a student requests cancellation, or is terminated (in which event the date of termination shall be the date of expulsion) after entering the College and starting education, the student shall be entitled to tuition refund in accordance with the College Catalog.

F. If the student cancels enrollment or is dismissed prior to completion of the program, the student will not be entitled to a refund of tuition paid for any term(s) completed. However, the student will be entitled to a refund of tuition for the time not completed during the term in which withdrawal took place based upon the refund policy outlined in this agreement.

Additional Catalog Information Regarding Refund Policy

After the commencement of education, the policy for cancellation, settlement and refund of tuition and fees provides for the following:

  1. A student terminating education within the first ten percent of the academic year shall be entitled to a refund of ninety percent of the enrollment agreement price of the academic year exclusive of books and supplies, less a withdrawal processing charge of $150.
  2. A student terminating education after ten percent but within the first twenty-five percent of the academic year shall be entitled to a refund of seventy-five percent of the enrollment agreement price of the academic year exclusive of book and supplies, less a one-time withdrawal processing charge of $150.
  3. A student terminating education after twenty-five percent but within the first fifty percent of the academic year shall be entitled to a refund of fifty percent of the enrollment agreement price of the academic year exclusive of books and supplies, less a withdrawal processing charge of $150.
  4. A student terminating education after fifty percent but within the first seventy-five percent of the academic year shall be entitled to a refund of twenty-five percent of the enrollment agreement price of the academic year exclusive of books and supplies, less a withdrawal processing charge of $150.
  5. A student who has completed seventy-five percent of the academic year and has entered into the final twenty-five percent shall not be entitled to any refund and shall be obligated for the full price of the academic year, which constitutes the maximum obligation. 

Percentage of the course/program completed is based on the number of scheduled hours of class attendance, stated as a percentage of the total hours indicated for the academic year/period, then converted to the equivalent quarter hours.  Refunds to students will be computed from the last date of recorded attendance.  The last date of recorded attendance will be determined from the instructor’s attendance charts.  Leaves of absence and school holidays will not be counted as part of the scheduled class attendance.  Refunds will be made within 30 days of the last date of attendance if written notification was provided to the institution.  Otherwise, refunds shall be made within 30 days from the date the institution terminates the student or determines that the student has withdrawn. 

Veterans Refund Policy

The College has and maintains a policy for the refund of the unused portion of tuition, fees and other charges in the event the veteran or eligible person using VA benefits fails to enter the course or withdraws, or is discontinued there from at any time prior to completion. Such policy provides that the amount charged to the veteran or eligible person for tuition, fees and other charges for a portion of the course shall not exceed the exact pro rata portion of the course/program bears to its total length. The exact portion will be determined on the ratio of the number of days of instruction completed by the student to the total number of instructional days in the course/program.

Return of Title IV Funds Policy

Return of Title IV Funds

The Return of Title IV Funds regulations dictate that a college is required to determine the earned and unearned portions of Title IV aid as of the date the student ceased attendance based on the amount of time the student spent in attendance or was scheduled to be in attendance.

Up through the 60% point in each payment period or period of enrollment, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period.

For a student who withdraws after the 60% point-in-time, there are no unearned funds. However, Platt College must still determine whether the student is eligible for a post-withdrawal disbursement (PWD).

Post Withdrawal Disbursements

A post-withdrawal disbursement must be made within 180 days of the date the institution determines that the student withdrew. The amount of a post-withdrawal disbursement is determined by following the requirements for calculating earned Title IV aid and has no relationship to incurred educational costs.

Disburse Grant Before Loan

A post-withdrawal disbursement, whether credited to the student’s account or disbursed to the student or parent directly, must be made from available grant funds before available loan funds. Available grant or loan funds refers to Title IV program assistance that could have been disbursed to the student but was not disbursed as of the date of the institution’s determination that the student withdrew.

Summary of Actions Platt College Must Take Before Making a Post Withdrawal Disbursement

The actions Platt College must take before it may disburse funds from a post withdrawal disbursement vary depending on the source of the funds.

Platt college must obtain confirmation from a student, or parent for a Direct Parent PLUS Loan, before making any disbursement of loan funds from a post-withdrawal disbursement.

Without obtaining a student’s permission, Title IV grant funds from a post-withdrawal disbursement are credited to a student’s account to pay for tuition and fees or disbursed directly to a student. A school must obtain a student’s authorization to credit a student’s account with Title IV grant funds for charges other than current charges.

Post Withdrawal Disbursement of Title IV Grant Funds

Platt College is permitted to credit a student’s account with the post-withdrawal disbursement of Title IV grant funds without the student’s permission for current charges for tuition and fees up to the amount of outstanding charges. Platt College must obtain a student’s authorization to credit a student’s account with Title IV grant funds for charges other than current charges.

Platt College is permitted to use a student’s or parent’s authorization for crediting the student’s account for educationally related expenses that the school obtained prior to the student’s withdrawal date so long as that authorization meets the cash management requirements for student or parent authorizations. If Platt College does not obtain authorization prior to the student’s withdrawal, the College has to obtain authorization in accordance with the cash management requirements before a student’s account can be charged for other current charges or for educationally related activities.

Platt College must credit the student’s account with the post withdrawal disbursement for current charges within 180 days of the date of determination.

Platt College must disburse any amount of a post withdrawal disbursement of grant funds that is not credited to the student’s account. Moreover, the school must make the disbursement as soon as possible but no later than 30 days from the student's last date of attendance.

Platt College must notify a student, or parent for a Direct Parent PLUS Loan, in writing prior to making any post-withdrawal disbursement of loan funds, whether those loan funds are to be credited to the student’s account or disbursed directly to the student (or parent). The information provided in this notification must include the information necessary for the student, or parent for a Direct Parent PLUS Loan, to make an informed decision as to whether the student or parent would like to accept any disbursement of loan funds and must be provided within 30 days of the date of a school’s determination that a student has withdrawn. In addition, the notice must request confirmation of any post-withdrawal disbursement that the student or parent, as applicable, wishes the school to make.

The notice must identify the type and amount of the loan funds it wishes to credit to the student’s account or disburse directly to the student or parent, explain that a student, or parent for a Direct Parent PLUS Loan, may accept or decline all or a portion of the funds. The notice must also explain to the student, or parent for a Direct Parent PLUS Loan, the obligation to repay the loan funds whether they are disbursed to the student’s account or directly to the borrower.

The notice must also make clear that a student, or parent for a Direct Parent PLUS Loan, may not receive as a direct disbursement loan funds that the institution wishes to credit to the student’s account unless the institution agrees to do so. If the student, or parent for a Direct Parent PLUS Loan, does not wish to accept some or all of the loan funds that the institution wishes to credit to the student’s account, the institution must not disburse those funds.

In the information Platt College provides to a student when the school informs the student that he or she is due a post-withdrawal disbursement of loan funds, the school should include information about the advantages of keeping loan debt to a minimum. If a post-withdrawal disbursement includes loan proceeds, unless the recipient needs the funds to pay educational costs, the school might want to suggest that the student cancel the loan. With a student’s permission, Title IV grant funds due a student in a post-withdrawal disbursement can be used to pay down a Title IV loan, thereby reducing any post-withdrawal disbursement made directly to the student.

The school must document the result of the notification process and the final determination made concerning the disbursement and maintain that documentation in the student’s file.

Time Frame for Notification of Eligibility for Post Withdrawal Disbursement of Loan Funds

Platt College may not delay its disbursement processes while it ascertains whether a student wishes to receive the grant funds the student is entitled to. However, while Platt College is processing the disbursement or notifying the student about his or her eligibility for a post-withdrawal disbursement of loan funds, the College may, at its discretion, notify the student that it may be beneficial to turn down all or a portion of the grant funds to preserve his or her grant eligibility for attendance at another institution.

Of course, if a student should independently contact the institution and state that he or she does not wish to receive a grant disbursement, the institution is not required to make the disbursement.

Cash Management Requirements for Student and Parent Authorizations

If Platt College has completed post-withdrawal loan notification (described previously) and confirmed a student’s desire for any Direct Loan funds included in the post withdrawal disbursement, the school is permitted to credit a student’s account with the post withdrawal disbursement without additional permission from the student (or parent, in the case of a Direct PLUS Loan) for current charges as described earlier.

Platt College combines providing loan counseling, obtaining authorization to credit loan funds to a student’s account for outstanding charges, and obtaining authorization to make a direct disbursement to the student.

Once Platt College has received confirmation from a student, or parent in case of a Direct PLUS Loan, that he or she wants to receive the post-withdrawal disbursement of loan funds, a school must make the post-withdrawal disbursement of Title IV loan proceeds as soon as possible but no later than 180 days after the date of the school’s determination that the student withdrew.

Order of Return of Title IV Funds

A school must return Title IV funds to the programs from which the student received aid during the payment period or period of enrollment as applicable, in the following order, up to the net amount disbursed from each source:

  • Unsubsidized Direct Loans (other than Direct PLUS Loans)
  • Subsidized Direct Loans
  • Direct PLUS Loans
  • Federal Pell Grants for which a Return is required
  • Federal Supplemental Educational Opportunity Grants (FSEOG) for which a return of funds is required
  • Iraq and Afghanistan Service Grant, for which a Return is required.

Time Frame for the Return of Title IV Funds

A school must return unearned funds for which it is responsible as soon as possible but no later than 45 days from the determination of a student’s withdrawal.

Books, Tools, and Supplies

Applicants must furnish all books, tools and supplies required in the program at his/her own expense. Students will not be required to purchase instructional supplies, books and tools until such time as these materials are required. Applicants are not obligated to purchase any books, tools or supplies from the College. The cost of books, tools and supplies specified on page one of the Enrollment Agreement is an estimated cost, subject to changes in supplier prices and curricula. If purchased from the College, the cost of any books, tools and supplies is nonrefundable.