Satisfactory academic progress (SAP) is defined as progression through the academic program within a prescribed time frame while maintaining a sufficient grade point average to demonstrate growth in knowledge and skills. Lack of satisfactory progress may jeopardize the student’s ability to complete their program of study. Platt College expects students to progress through the program based on satisfactory academic progression standards. The School of Nursing at Platt College individually determines the criteria requirement for SAP. All students will be considered to be in a state of satisfactory progress at the time of initial enrollment.
Federal regulations require that a student receiving financial assistance from a state or federal aid program must make SAP as determined by the institution from which such aid is received. Platt College’s standards for determining SAP are the same for all students enrolled in the same educational program, regardless of financial aid receipency. Platt College students, regardless if they are receiving financial assistance, will have their satisfactory progress measured by their cumulative grade point average and credit hours offered. Consistent application of standards exists to all students regardless of category (i.e., full time, part time, receiving financial aid, not receiving financial aid) and educational program.
Step-by-Step Discipline (Warning/Probation/Temporary Suspension/Termination)
- Step One: The student is placed on academic warning the subsequent quarter after a student fails to meet satisfactory academic progress; time period is one quarter.
- Step Two: The student is placed on academic probation the subsequent quarter after a student fails to meet satisfactory academic progress and is already on academic warning for one quarter; time period is one quarter. Financial aid is not available for students during academic probation, unless a financial aid appeal has been granted and the student is eligible to receive financial aid. For more information regarding financial aid appeals, see Policy 03:23:00 Appeal for SAP for Loss of Financial Aid Eligibility.
- Step Three: The student is placed on temporary suspension the subsequent quarter after a student fails to meet satisfactory academic progress and is already placed on academic warning for one quarter and academic probation for one quarter; time period is one quarter. After the student has been temporarily suspended for one quarter, he/she is eligible to return to Platt College. If a student continues to not meet satisfactory academic progress upon return, he/she will return to step two. Financial aid is not available for students during academic probation, unless a financial aid appeal has been granted and the student is eligible to receive financial aid. For more information regarding financial aid appeals, see Policy 03:23:00 Appeal for SAP for Loss of Financial Aid Eligibility.
- Step Four: Termination is issued when a student is placed on temporary suspension and fails to return to the College after the temporary suspension time period elapses. After a student is terminated from the College, the student must reapply for entry.
If a student takes a leave of absence (LOA) during steps one through four of the step-by-step discipline process, s/he will return in the same status upon return from the LOA.
Students’ academic progress, both the qualitative (grade-based) and quantitative (time-based and credit-based) SAP measures, are reviewed quarterly. A student on academic warning or probation may continue to receive financial assistance for one payment period despite a determination that the student is not making satisfactory academic progress. However, while a student is on academic warning or probation, Platt College may choose to require that the student repeat a failed course and/or take a reduced course load. Course repeats are included in a student's cumulative GPA, and count towards the pace of completion.
Notification: Student Progress and Progress Reports
Student progress is evaluated through daily assignments, hands-on assessments, quizzes, written examinations, and other methods as determined by the course faculty. Student progress is measured by the use of a 4.0 grade scale.
Students are entitled to a regular accounting of their academic status. Students may monitor their SAP on My Platt College. Students placed on academic warning, probation, or temporary suspension are informed in writing at the time the action is taken. Students are strongly encouraged to receive advising from the appropriate faculty member or administrator in an effort to improve their academic performance. Further, students are informed by the Financial Aid Office in writing how their financial assistance may be affected by not meeting satisfactory academic progress.
Maximum Time Frame
Students must complete their programs within a prescribed time frame. The maximum time frame is limited to 1.5 times the normal length of the program in duration or credit hours required to complete the program. Students who fail to complete their programs within the maximum time frame will be dismissed.
The pace at which a student must progress through his or her education program to ensure he or she will complete the program within the maximum time frame is as follows:
Program Months to Complete = 36
Quarter Credit Hours to Complete = 184.5
Maximum Time Frame Limit for Months to Complete = 54
Maximum Time Frame Limit for Quarter Credit Hours to Complete = 267.75
Temporary suspensions, breaks, and leaves of absence (LOAs) are not factored into maximum time frame calculations.
The Office of the Registrar at Platt College calculates the pace by credit hour at which a student is progressing by dividing the cumulative number of credit hours the student has attempted. The Office of the Registrar at Platt College calculates the pace by duration at which a student is progressing by counting the number of months less LOAs, less temporary suspension, less breaks.
Course incompletions, withdrawals, and repetition of courses can affect a student’s pace of completion. Credit hours from another institution (transfer credits) that are accepted toward a student’s educational program count as both attempted and earned hours.
Letter grades of “D” or “F” in any nursing or cognate courses will constitute a course failure. Failure can be used to show both failure of course or unsatisfactory grade.
Leave of Absence (LOA)
Definition of a LOA
A student may find it necessary to leave Platt College for a period of time and then return to normal studies at a later date. After consultation with the Associate Dean of Nursing and College Registrar, a student may be approved for inactive status, commonly known as a leave of absence (LOA).
Process to Have a LOA Approved
Students considering a LOA must contact the College Registrar via email, in person, or by phone. A request for a LOA must be signed and dated by the student via DocuSign sent by the College Registrar. A leave of absence may not begin until the student has submitted a request and Platt College has approved the request, except in cases where unforeseen circumstances would prevent the student from submitting a request in advance. In a case occurs where a student can not provide a request prior to an LOA due to unforeseen circumstances, Platt College must secure at a later date the request and the reason(s) for the LOA along wiht documentation to show that the LOA could not have been requested and approved in advance. In these cases, the beginning of the LOA period can be no earlier than the date that circumstances prevented the student from attending school.
Reason(s) Why Students Request a LOA
Students take leaves of absence for various reasons, including but not limited to illness, active military service, or for purely personal reasons. Students may not take an LOA as a means of withdrawing from courses to avoide a failing grade after week 8 of each quarter.
Allowable LOA Period
The LOA for students may not exceed one hundred and eighty days (180) days (excluding holidays and breaks designated in the Academic Calendar) in any twelve (12) month period. Platt College may grant more than one LOA provided that the combined LOA do not exceed 180 days within a 12-month period and that each LOA is properly requested by the student in accordance with policy.
If a student does not return following the LOA, Platt College terminates the student and applies the College’s refund policy.
A LOA will delay a student’s graduation.
A student may not matriculate at another institution while on a LOA from Platt College. Students wishing to matriculate elsewhere must withdraw from Platt College, and should they wish to return to Platt College to complete their degree, must apply for readmission in accordance with Policy 02:23:00.
Students taking a LOA need to be aware that not all classes are offered each quarter. Students who do not return from an approved LOA to their program of study by registering and attending classes or by submitting another request for a LOA (when applicable) will be voluntarily terminated effective at the end of the first week of the quarter in which they were scheduled to return. A student should contact the Registrar to determine eligibility for a LOA.
For financial aid purposes, a student will be treated as withdrawn when s/he takes a LOA and any federal loans will be returned. For more information regarding loan eligibility or deferments, students should make an appointment with the financial aid department. A student is not permitted to take an LOA in quarter one of the program unless s/he has matriculated in the program past the drop/add period.
Military Leave of Absence
For those being placed into active military service, requests must be accompanied by a copy of military orders indicating the induction date. Requests should be submitted to the Registrar and a leave of up to one year may be granted. In the case students are called for active military service, the College will authorize withdrawals throughout the quarter. Students can register for subsequent quarters without proceeding through the normal admissions process. Under the 180-day LOA limitation (Subsection (a)(2)(B) of 484B, Higher Education Act of 1965 (20 U.S.C. 1091b)) the student shall not be treated as withdrawn unless the student fails to return upon the completion of the military leave of absence.
Termination before Completion
A student who wishes to withdraw from Platt College during his/her program should meet with the Registrar. It is expected that students will complete a Request to Permanently Withdraw from Degree Program and a Student Exit Checklist. Students are also required to notify the Financial Aid Office when a change of status occurs (ex: change in name, address, phone number, attendance, tuition aid eligibility or any other item that may have an impact upon completion of the student’s education.)
Reestablishment of Eligibility Process
A School of Nursing student must maintain a minimum cumulative grade point average of 2.75 (“C”). Students’ academic progress will be reviewed quarterly. The student must achieve a cumulative 2.75 grade point average in order to attain Satisfactory Academic Progress and graduate with a Platt College degree.
A School of Nursing student whose cumulative grade point average drops below 2.75 at the end of the quarter will be placed on academic warning, probation, or temporary suspension. Students who are placed on academic warning, probation, or temporary suspension will be notified in writing by the Registrar. After notification, the student must make an appointment with the Associate Dean, School of Nursing for advisement.
Nursing Program Progression
The maximum number of enrollments in any one course in the program is two regardless of the reason for enrollment/re-enrollment (failure, withdraw, and LOA).
If a student must take an LOA due to documented COVID-19, s/he will not have the LOA count towards the maximum number of enrollments in any one course.
The maximum number of failures across the program curriculum is four regardless of the category of failure (D in Nursing or Cognate classes/F in any class). Failure on the first course attempt of any four different courses at any point in the program will result in permanent termination from the College. This policy applies to foundational liberal arts, foundational sciences, and nursing curriculum courses. All students must pass courses according to their applicable grading scales within Policy 02:06:00 Uniform Grading.
COM 210- F
NSG 385- D
STAT 250- F (student now terminated)
*The courses listed in the table are examples, there can be any single or combination of courses occurring at any point in the curriculum. If terminated as a result of this policy, a student may not apply for re-admission unless the individual meets terms as described in the Policy 02:23:00 Reinstatement After Withdrawal or Termination. To initiate a review of any type of complaint regarding SAP, see Policy 02:16:00 Informal Complaint and Grievance Policy.