Statement of Satisfactory Academic Progress

Satisfactory academic progress (SAP) is defined as progression through the academic program within a prescribed time frame while maintaining a sufficient grade point average to demonstrate growth in knowledge and skills.  Lack of satisfactory progress may jeopardize the student’s ability to complete their program of study.  Platt College expects students to progress through the program based on satisfactory academic progression standards.  The School of Nursing at Platt College individually determines the criteria requirement for SAP.  All students will be considered to be in a state of satisfactory progress at the time of initial enrollment.

Federal regulations require that a student receiving financial assistance from a state or federal aid program must make SAP as determined by the institution from which such aid is received.  Platt College’s standards for determining SAP are the same for all students enrolled in the same educational program, regardless of financial aid receipency.  Platt College students, regardless if they are receiving financial assistance, will have their satisfactory progress measured by their cumulative grade point average and credit hours offered. Consistent application of standards exists to all students regardless of category (i.e., full time, part time, receiving financial aid, not receiving financial aid) and educational program. 

Step-by-Step Discipline (Warning/Probation/Temporary Suspension/Termination)

  • Step One: The student is placed on academic warning the subsequent quarter after a student fails to meet satisfactory academic progress; time period is two consecutive quarters.
  • Step Two: The student is placed on academic probation the subsequent quarter after a student fails to meet satisfactory academic progress and is already on academic warning for two consecutive quarters; time period is one quarter.
  • Step Three: The student is placed on temporary suspension the subsequent quarter after a student fails to meet satisfactory academic progress and is already placed on academic warning for two consecutive quarters and academic probation for one quarter; time period is one quarter. After the student has been temporarily suspended for one quarter, he/she is eligible to return to Platt College. If a student continues to not meet satisfactory academic progress upon return, he/she will return to step one.
  • Step Four: Termination is issued when a student is placed on temporary suspension and fails to return to the College after the temporary suspension time period elapses. After a student is terminated from the College, the student must reapply for entry.

Students’ academic progress, both the qualitative (grade-based) and quantitative (time-based and credit-based) SAP measures, are reviewed quarterly. A student on academic warning or probation may continue to receive financial assistance for one payment period despite a determination that the student is not making satisfactory academic progress. However, while a student is on academic warning or probation, Platt College may choose to require that the student repeat a failed course and/or take a reduced course load.  Course repeats are included in a student's cumulative GPA, and count towards the pace of completion.

Notification: Student Progress and Progress Reports

Student progress is evaluated through daily assignments, hands-on assessments, quizzes, written examinations, and other methods as determined by the course faculty. Student progress is measured by the use of a 4.0 grade scale.

Students are entitled to a regular accounting of their academic status. Students may monitor their SAP on My Platt College. Students placed on academic warning, probation, or temporary suspension are informed in writing at the time the action is taken. Students are strongly encouraged to receive advising from the appropriate faculty member or administrator in an effort to improve their academic performance. Further, students are informed by the Financial Aid Office in writing how their financial assistance may be affected by not meeting satisfactory academic progress.

Maximum Time Frame

Students must complete their programs within a prescribed time frame. The maximum time frame is limited to 1.5 times the normal length of the program in duration or credit hours required to complete the program. Students who fail to complete their programs within the maximum time frame will be dismissed.  

The pace at which a student must progress through his or her education program to ensure he or she will complete the program within the maximum time frame is as follows:

Program Months to Complete = 36

Quarter Credit Hours to Complete = 184.5

Maximum Time Frame Limit for Months to Complete = 54

Maximum Time Frame Limit for Quarter Credit Hours to Complete = 267.75

Temporary suspensions, breaks, and leaves of absence (LOAs) are not factored into maximum time frame calculations.

The Office of the Registrar at Platt College calculates the pace by credit hour at which a student is progressing by dividing the cumulative number of credit hours the student has attempted. The Office of the Registrar at Platt College calculates the pace by duration at which a student is progressing by counting the number of months less LOAs, less temporary suspension, less breaks.

Course incompletions, withdrawals, and repetition of courses can affect a student’s pace of completion.  Credit hours from another institution (transfer credits) that are accepted toward a student’s educational program count as both attempted and earned hours.
Letter grades of “D” or “F” in any nursing or cognate courses will constitute a course failure. Failure can be used to show both failure of course or unsatisfactory grade.

Leave of Absence (LOA)

A Leave of Absence (LOA) may be granted for medical reasons or personal situations. A request for a LOA must be submitted in writing to the Registrar and include a student signature and date. The LOA for students may not exceed one hundred and sixty-six (166) days (excluding holidays and breaks designated in the Academic Calendar) in any twelve (12) month period. Students taking a LOA need to be aware that not all classes are offered each quarter. Students who do not return from an approved LOA to their program of study by registering and attending classes or by submitting another request for an LOA (when applicable) will be voluntarily terminated effective at the end of the first week of the quarter in which they were scheduled to return.  A student should contact the Registrar to determine eligibility for an LOA. 

Military Leave of Absence

For those being placed into active military service, requests must be accompanied by a copy of military orders indicating the induction date. Requests should be submitted to the Registrar and a leave of up to one year may be granted.  In case students are called for active military service, the College will authorize withdrawals throughout the quarter. Students can register for subsequent quarters without proceeding through the normal admissions process.  Under the 180-day LOA limitation (Subsection (a)(2)(B) of 484B, Higher Education Act of 1965 (20 U.S.C. 1091b) the student shall not be treated as withdrawn unless the student fails to return upon the completion of the military leave of absence.

Termination before Completion

A student who wishes to withdraw from Platt College during his/her program should meet with the Registrar.  It is expected that students will complete a Request to Permanently Withdraw from Degree Program and a Student Exit Checklist. Students are also required to notify the Financial Aid Office when a change of status occurs (ex: change in name, address, phone number, attendance, tuition aid eligibility or any other item that may have an impact upon completion of the student’s education.)

Reestablishment of Eligibility Process

Students in the School of Nursing:

A School of Nursing student must maintain a minimum cumulative grade point average of 2.75 (“C”).  Students’ academic progress will be reviewed quarterly. The student must achieve a cumulative 2.75 grade point average in order to attain Satisfactory Academic Progress and graduate with a Platt College degree.

A School of Nursing student whose cumulative grade point average drops below 2.75 at the end of the quarter will be placed on academic warning, probation, or temporary suspension.  Students who are placed on academic warning, probation, or temporary suspension will be notified in writing by the Registrar.  After notification, the student must make an appointment with the Associate Dean, School of Nursing for advisement. 

Nursing Program Progression

The maximum number of enrollments in any one course in the program is two regardless of the reason for enrollment/re-enrollment (failure, withdraw WP, WF, WA, and LOA). The maximum number of failures and/or withdraw failures across the program curriculum is four regardless of the category of failure (failure, WF). Failure and/or withdraw failure on the first course attempt of any four different courses at any point in the program will result in permanent termination from the College. This policy applies to foundational liberal arts, foundational sciences, and nursing curriculum courses. All students must pass courses according to their applicable grading scales within Policy 02:06:00 Uniform Grading.


NSG 151-WF

COM 210- F

NSG 385- D

STAT 250- F (student now terminated)

*The courses listed in the table are examples, there can be any single or combination of courses occurring at any point in the curriculum.  If terminated as a result of this policy, a student may not apply for re-admission unless the individual meets terms as described in the Policy 02:23:00 Reinstatement After Withdrawal or Termination. To initiate a review of any type of complaint regarding SAP, see Policy 02:16:00 Informal Complaint and Grievance Policy