Academic Policies and Procedures

Policy 02:07:00

Grade Change Policy

Purpose: To designate responsibility for student grades and changes in those grades.

Revision Responsibility: Dean of Nursing

Responsible Executive Office: President

Policy Appendix: Request to Change Grade Form

Revised: July 30, 2009, Revised: January 17, 2011 to reflect revised organizational chart

Policy:

I. The faculty member teaching a course is responsible for the assignment of student grades in that course.

II. If the faculty member is no longer associated with the institution or if the grade can be shown to be arbitrary, discriminatory, incorrectly calculated, or otherwise unfairly assigned, the Dean of Nursing or Faculty Chair may recommend a grade change to be approved by the President.

Procedures:

I. If an error has been made in the award of a grade, the faculty member will submit a completed Request to Change Grade Form.

II. The faculty member may, if he or she believes that extenuating circumstances warrant the change, approve the change of a grade given to a student in the previous term or quarter by submitting a Request to Change Grade Form.  The faculty member and the student have until the end of the first two weeks of the following quarter to request and finalize a grade change. 

III. The Dean of Nursing may, if the faculty member cannot be contacted with reasonable effort and if he or she believes that extenuating circumstance warrant it, present the change of a grade given to a student in the previous quarter.  The change should be submitted on the Request to Change Grade Form.  The Dean of Nursing and the student have until the end of the first two weeks of the following quarter to request and finalize a grade change through the Registrar's office.

IV. Students may not do additional work to change a course grade once the quarter has ended.  Once a course had ended, students may request a grade change. Students have until the end of the first two weeks of the following quarter to request and finalize a grade change.