Policy 07:02:00

Purpose:

To facilitate development of College web content while at the same time protecting the image presented by Platt College and assuring that the College complies with applicable federal, state, and local laws and ACCSC policies and guidelines

Revision Responsibility: President

Responsible Executive Office: President

Created: August 7, 2009, Revised: January 4, 2012 to include website updates and inclusion of My Platt College

Policy:

The following constitute inappropriate use and are not allowed on the Platt College web site/server:

1. Support or conduct of a private business operation or commercial activity.
2. Conduct of activities unrelated to any Platt College or educational purpose.
3. Intentionally providing access to a hyperlink to obscenity as defined by law, unless such activities are directly related to an employee’s legitimate research or to a student’s completion of an academic requirement.
4. Violating Platt College’s policy prohibiting discrimination against individuals on the basis of race, gender, sexual orientation, color, religion, national or ethnic origin, age, physical or mental disability, or veteran status.
5. Attempting to use Platt College computer resources as a resource in an attempt to gain unauthorized access to any other system or account.
6. Compromising the privacy of users of the computer resources.
7. Utilizing Platt College resources to intentionally interfere with others’ use of computing resources or conduct of Platt College business.
8. Compromising access, integrity, or security, and destroying or altering Platt College computer resources when such uses are not authorized.
9. Violating copyright law. Users who do not hold the copyright on a work must have permission to publish information, graphics, cartoons, photographs, or other material; or, the publication must be otherwise permitted under copyright law. Failure to comply will result in removal or suspension of said occurrence by the IT Services Coordinator until the issue is resolved.
10. Likewise, violating trademarks law or any federal, state, or local law will result in removal or suspension of said occurrence by the IT Services Coordinator until the issue is resolved.
11. Copying or distribution of software in violation of a license.

Platt College is committed to respecting your privacy. As an unregistered user, you can visit most of our web site without revealing any personal information. However, in order to personalize your view of our site and gain access to certain information systems, you must register and provide some personal information. We do not collect any personal information about you unless you provide that information voluntarily. Any personal information you choose to provide us will only be used by Platt College to conduct official College business. Platt College does not sell, rent, loan, trade or lease personal information collected on this site.

For purposes of this policy, ''personal information'' means any information concerning a natural person which, because of name, number, symbol, mark or other identifier, can be used to identify that natural person.

To protect your privacy and prevent unauthorized use, please keep your IDs and passwords in a secure place. Also, whenever you use My Platt College systems from a public workstation, be sure to logout of the systems and close all web browser.

Information Collected and Stored Automatically

Cookies

A cookie is a piece of text placed on your computer by a web server. We occasionally use ''session'' cookies on some parts of plattcolorado.edu to enhance your experience of the site and to help you move through it easily. Session cookies created on your computer by servers that host our website and do not contain personal information. We may use a session cookie to store a randomly generated identifying tag on your computer. Session cookies are temporary and are automatically deleted during operation of your browser or when your browser is closed. Most web browsers may be customized to refuse new cookies or delete existing cookies. Rejecting or deleting cookies may limit your ability to take advantage of some features of this web site and could result in the loss of any customized setting.

Logs and Network Monitoring

We maintain log files of all access to My Platt College and plattcolorado.edu and also monitor network traffic for purposes of site management and security. We use this information to help diagnose problems with the server and to carry out other administrative tasks. We also use log analysis tools for such purposes as creating summary statistics to determine which information is of most interest to users, identifying system problem areas, and determining technical requirements. The following information is typically collected in these files:

The Internet Protocol address and domain name of your Internet Service Provider and/or computer, if your computer has an IP address assigned directly to it;

• The type of browser and operating system you use;
• The date and time you visited plattcolorado.edu;
• The web pages or services you accessed at plattcolorado.edu and amount of time spent at each page

Information Collected by E-mail and Online Transactions

If you send us an e-mail, we will collect your e-mail address and the contents of your message. We will use your e-mail address and the information included in your message to respond to you, to address the issues you identify, and to improve this web site. We may also use your e-mail address to notify you about updates, services, special events or activities offered by Platt College.

If you complete a transaction such as an online application, we will collect the information, including personal information, that you volunteered in completing the transaction. We will use this information only for the purposes for which the transaction was intended. We may redirect your e-mail message or information you provided through an online transaction to a Platt College office other than the one which originally received the message or information in order to better respond to you. We do not knowingly collect personal information from children under the age of 13. You are cautioned, however, that we will treat personal information submitted in an e-mail as though it was submitted by an adult, and it may, unless exempted from access by federal or state law, be subject to public access.

Disclosure of Information Collected Through this Web Site

We may collect or disclose personal information without your consent if the collection or disclosure is:

• necessary to perform Platt College's statutory duties or necessary to operate a program authorized by law, or authorized by state or federal statute or regulation;
• made pursuant to a court order or by law;
• for the purpose of validating your identity; or
• of information to be used solely for statistical purposes that is in the form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the U.S. Family Educational Rights & Privacy. We may also disclose personal information to federal or state law enforcement authorities to enforce Platt College's rights against unauthorized access or attempted unauthorized access to Platt College's information technology assets.

Confidentiality and Integrity

We limit employee access to personal information collected through My Platt College  or plattcolorado.edu to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information. In addition, we have implemented procedures to safeguard the integrity of Platt College's information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of plattcolorado.edu as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information. For security purposes and to maintain the availability of plattcolorado.edu for all users, we employ software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage this web site.

Links to Third-Party Sites

Plattcolorado.edu contains links to, and may be linked from, sites outside of Platt College. We are not responsible for the privacy practices, terms of use, or the content of such web sites. A link to an outside web site from plattcolorado.edu does not constitute an endorsement or sponsorship of such web site or its content.

Changes to Policy and Disclaimer

We reserve the right to change this policy without notice. The information provided in this privacy policy should not be construed as giving business, legal or other advice, or warranting as fail proof, the security of information provided through plattcolorado.edu.